33rd Annual Koi Vendor Registration for 2020

Step by step instructions for registering and purchasing your booth(s), accessories, advertising, award sponsorships, along with a sample of our newly implemented PASSPORT are below.

1. If you are neither a club member nor affiliated with the club as a vendor you are expected to achieve one of these for the purpose of registering. Go to Registration ACCESS to become affiliated with our club as a vendor.
   The registration is like an entry form where your company data is collected. Once the vendor registration is completed, which is free, you'll be able select your booth and accessories.
   It's helpful to download this form, KCSD Draft form 2020.pdf  prior to making any purchases. 
2. Using the downloaded form to keep track of your available options will make this process easier. Your first area to consider is the purchase of a booth space. Please be aware that a booth space number followed by a "Company Name," only means that the booth has been labeled so that you know which booth(s) you had requested.
   It does not mean that it has been purchased. YOU MUST SELECT THE ITEM AND add it to the cart. This process must be completed online. The "Registration" to the left of this set of instructions is best completed after you add the booth(s) to the cart and does insure your booth preference is honored.
   Every booth is priced at $415. If you are purchasing additional booths at the $415 price, each additional booth will be discounted $30, but only after the invoice has been processed and invoiced. Vendor pages include a banner with links to other pages relevant to our vendors. Consider visiting each page. 
   Purchases / payments may be paid by requesting an invoice or by credit card. If a discount is expected, use the "Offline" option.
   
3. You should select all the items you want before you choose to "Proceed to Checkout." Payment options include using a credit card or the choosing the Offline option. I recommend that you choose the Offline option. You will be invoiced for the items you selected from the store. You can choose to make your payment by credit card, BUT that payment must be in full. Whereas, if you pay by check, cash, or money order, you can make installments. We need at least $200 by December 13, 2019, otherwise your registration will be voided and your booths will be made available to others. Exceptions to this expectation must be submitted and approved by Greg Ruth, at vendor@koicsd.org. 
4. Below are links to each of the vendor show pages, and other descriptions needed such as hotel accommodations, parking, drop shipments, and more. READ ON. 
   We look forward to having you attend our show.
5. If you find that there are no longer booths available, please send an email to me, Greg Ruth at vendor@koicsd.org requesting to be put on the waiting list. I will be keeping those email requests for the purpose of following up on a first come, first served basis if any booth spaces become available due to a cancellation. 

"The best-selling Show Continues to get EVEN BETTER!"

EXCITING NEWS!!!  This year is our 33^rd Annual Koi Show. Don’t miss out on this special event that is again being held in conjunction with both the Spring San Diego Home and Garden Show, one of the largest home shows in the U. S. A. and the Gem Faire. These three events on the same weekend always provide great flow. The Koi Club of San Diego recognizes the valuable contributions you each make to our show and to the hobby, and we pledge to do everything we can to assist you in your sales and marketing efforts. 

Our show venue continues to be located in the Del Mar Fairgrounds Activity Center, an indoor facility with excellent lighting, temperature control, insulation, great acoustics, and WiFi availability.  This show happens rain or shine! Booth assignments are on a first come, first served basis, so don’t delay! We have been selling out for the past few years.

Each site page has a series of links to this Registration Page. Below are the links to those site pages as well.

Vendor Booth Layout - is found in Booth & Accessories
Koi Club of San Diego 33^rd Annual Koi Show

March 7 & 8, 2020 at the Del Mar Fairgrounds Activity Center

General Information Details Include:

Koi Vendors Be Aware that Owners Must be Present Prior to Judging

Fish sales are permitted on Friday afternoon in addition to the regular show hours. Show entrants may purchase fish at the show Friday and enter them in the show provided they complete their registration and payment before the 8 PM cutoff time on Friday. NO fish entries on Saturday, none!

If you plan to bring fish to the Show for your customers, the owner of the fish must be present at check-in on Friday between 2 PM & 8 PM, to sign their entry form and pay their fees.  Koi will not be judged if the owner of the fish does not personally sign their registration form and pay all fees prior to 8 PM Friday.

Parking

Please enter the Del Mar Fairgrounds from the Via De La Valle at the Solana Beach Gate and make sure you ask for the “Weekend Rate” to save some money.

Drop Shipments

If you have supplies or product to be shipped to the Show and you have reserved a room, you may make arrangements with either the Holiday Inn Express Solana Beach-Del Mar or the Del Mar Hilton to accept drop shipments as early as one week before the Show. 

You can also make shipments directly to the show site if the delivery date is specified to me Friday, March 5, 2020 between 8:00AM and 5:00PM. No one is available to accept deliveries other than these hours. The show address is:

Del Mar Fairgrounds (Activity Center)
2260 Jimmy Durante Blvd.
Del Mar, CA 92014-2216 

Lodging Options

The Holiday Inn Express Solana Beach-Del Mar has a special koi show rate of $115.00 when booking two nights at least two weeks prior. Be sure to mention the Koi Show to get the rate. Enjoy a Complementary Breakfast, Free WiFi, Pool, Fitness Center and Free Parking. This hotel is located within a half mile of the Fairgrounds at:

Holiday Inn Express Solana Beach 
621 S. Highway 101 
Solana Beach, CA 92075 
(858) 350-0111 

Enjoy a Complementary Breakfast, Free WiFi, Pool, Fitness Center and Free Parking.

or choose the

Del Mar or Del Mar Hilton
15575 Jimmy Durante Blvd.
San Diego, CA  92130
(858) 792-5200

Show Closes at 2 PM Sunday!!!

This show is open to the public until 2 PM on Sunday. Please DO NOT tear-down before the official close of the show.  We advertise the show hours to the public, so we will have attendees in the building until 2 PM. Breaking down booths early creates an unsafe and unattractive environment for our show guests, so please be patient and only begin packing when the show officially closes at 2 PM.  Thank you in advance for your understanding and cooperation.

All product, material and equipment must be removed from the Activity Center no later than 6 PM on Sunday, March 8, 2020. NO EXCEPTIONS!

Free Additional Publicity (if you register by December 13th)

Vendors reserving their spaces by Friday, December 13th, will be included in multiple promotions.  All we need is your completed reservation form, at least a $200 * deposit, and a digital copy of your logo and/or business card to use in our show brochure by December 13th!

*any deposits can be made by invoice to avoid making a full payment, otherwise, all online payments must be made in full!

Best Booth Awards

We select the best wet and the best dry booth for an award based on creative presentation, unique offerings and guest interaction.  The winners will be announced on Saturday at 2 PM. We will present you with your award to display in your booth and feature a photo of your booth on our website. 

About advertising in our Koi Show Brochure is found on the advertising page.

About our awards presentation at the Banquet is found on the booth & Accessories page.

Awards Banquet Drawing

The Awards Banquet will be held on Saturday evening at the Activity Center. At the banquet we will have a “Pond Stuff Drawing.” This is a great way to gain exposure for your company and product line.  Drawing items will be on display at our show. Please remember to attach a business card to each item so we can give you credit for your donation. Some donations are held back to make available at our monthly meetings club meeting. Your business card serves as a reminder throughout the year of your support for KCSD. Thank you!

If you mail product donations to the club it needs to be delivered prior to February 25, 2020 and sent to:

Greg Ruth
o/c KCSD
14036 High Sierra Rd.
Poway, CA  92064.

Please contact Greg if you have questions at 858-395-7882 or email him at vendor@koicsd.org.
Donations received prior to February 10, 2020 will be publicized by the club in our newsletter. 

A Passport to Success is found on the Passport page.