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33rd Annual Koi Vendor Registration for 2020

  • March 06, 2020
  • March 08, 2020
  • 3 sessions
  • March 06, 2020, 1:00 PM 9:00 PM
  • March 07, 2020, 9:00 AM 4:00 PM
  • March 08, 2020, 9:00 AM 2:00 PM
  • Activity Center - Del Mar Fairgrounds
  • 40

Registration

  • This is for a wet or dry booth vendor interested in hosting a single booth. The total cost of this booth excluding accessories, advertising, and sponsorships is $415 from the booth assignment number at $10 and this registration of $405.
  • This is for wet or dry booth vendors interested in hosting a two booths. The total cost of this booth excluding accessories, advertising, and sponsorships is $800 from the booth assignment number at $10 per booth and this event registration of $780.
  • This is for wet or dry booth vendors interested in hosting a two booths. The total cost of this booth excluding accessories, advertising, and sponsorships is $1,135 from the booth assignment number at $10 per booth and the event registration of $1105.

Register

The image to the the right is from the website and gives a visual of where to complete the tasks for registering for our Koi Show as a vendor. Also included on each page are links to these pages. 

Step by step instructions for registering and purchasing your booth(s), accessories, advertising, award sponsorships, along with a sample of our newly implemented PASSPORT.

  1. You MUST be logged-in to register.
    If you are not a club member and/or not registered as a vendor go to
    Registration ACCESS to begin the process. Be sure to return here!! Please complete the data entries requested which are basically the same data entries as we have used each year for contact data on page 1 from previous years.
    If you are already a club member or already registered as a vendor go to the next step.
  2. It would be best to locate the available booth(s) before selecting which Registration type you will choose. Scroll down to the layout below if you are not familiar with our show hall.  The "Registration" to the left of this set of instructions is best completed after you add the booth(s) to the cart.
    The prices of the booths are incredibly cheap, at only $10.00 each. Normally a single booth is $415. We are charging $405 for the first booth and another $10 for the booth itself if you only need one booth. This is because we provide a discount within the vendor registration when more than one booth is requested. We cover the additional cost of the booth(s) within the overall cost of the registration, which has three options: One Booth, Two Booths, or Three Booths. You only need to register for one of these three options. Once you have your booth(s) in the cart, return to this registration page. There is a link to this page on each shopping page. You can view your cart, but it is recommended you return to this registration page. 
    BTW, payments can be online by credit card or by invoice to be paid by check, cash, or money order.
  3. At this point you should have your booth(s) ordered and in the cart using the "offline" invoice option. It is now time to register, based on the matching registration options for your needs. Below the registration options to the left are your choices and payments. Payment options include using a credit card or the choosing the Offline option. I recommend that you choose the Offline option. You will be invoiced for the registration and items you selected from the store. You can choose to make your payment by credit card, BUT that payment must be in full. Whereas, if you pay by check, cash, or money order, you can make installments. We need at least $200 by December 13, 2019, otherwise your registration will be voided and your booths will be made available to others. Exceptions to this expectation must be approved by Greg Ruth. 
  4. You are registered and you have your booths. The packet explaining the rest of the process is below. There are links to the site pages you need for any additional items such are booth accessories, brochure advertising, award sponsorships, along with general and major sponsor contributions. 

The Koi Club of San Diego’s

33rd Annual Koi Show

March 7th & 8th, 2020

Del Mar Fairgrounds Activity Center

"The best-selling Show Continues to get EVEN BETTER!"

EXCITING NEWS!!!  This year is our 33rdAnnual Koi Show. Don’t miss out on this special event that is again being held in conjunction with both the Spring San Diego Home and Garden Show, one of the largest home shows in the U. S. A. and the Gem Faire. These three events on the same weekend always provide great flow. The Koi Club of San Diego recognizes the valuable contributions you each make to our show and to the hobby, and we pledge to do everything we can to assist you in your sales and marketing efforts. 

Our show venue continues to be located in the Del Mar Fairgrounds Activity Center, an indoor facility with excellent lighting, temperature control, insulation, great acoustics, and WiFi availability.  This show happens rain or shine! Booth assignments are on a first come, first served basis, so don’t delay! We have been selling out for the past few years.

Each site page has a series of links to this Registration Page. Below are the links to those site pages as well.

Registration     -   Booths & Accessories       

Advertising      -    Award Sponsorships     

Other Sponsorships    -     Passport Information   

Vendor Booth Layout - is found in Booth & Accessories
Koi Club of San Diego 33rd Annual Koi Show

March 7 & 8, 2020 at the Del Mar Fairgrounds Activity Center

General Information Details Include:

Koi Vendors Be Aware that Owners Must be Present Prior to Judging

Fish sales are permitted on Friday afternoon in addition to the regular show hours. Show entrants may purchase fish at the show Friday and enter them in the show provided they complete their registration and payment before the 8 PM cutoff time on Friday. NO fish entries on Saturday, none!

If you plan to bring fish to the Show for your customers, the owner of the fish must be present at check-in on Friday between 2 PM & 8 PM, to sign their entry form and pay their fees.  Koi will not be judged if the owner of the fish does not personally sign their registration form and pay all fees prior to 8 PM Friday.

Parking

Please enter the Del Mar Fairgrounds from the Via De La Valle at the Solana Beach Gate and make sure you ask for the “Weekend Rate” to save some money.

Drop Shipments

If you have supplies or product to be shipped to the Show and you have reserved a room, you may make arrangements with either the Holiday Inn Express Solana Beach-Del Mar or the Del Mar Hilton to accept drop shipments as early as one week before the Show. 

You can also make shipments directly to the show site if the delivery date is specified to me Friday, February 29, 2020 between 8:00AM and 5:00PM. No one is available to accept deliveries other than these hours. The show address is:

Del Mar Fairgrounds (Activity Center)
2260 Jimmy Durante Blvd.
Del Mar, CA 92014-2216 

Lodging Options

Our hotels are located near the Fairgrounds at:                           

Holiday Inn Express Solana Beach - Del Mar or Del Mar Hilton
621 S. Highway 101 15575 Jimmy Durante Blvd.
Solana Beach, CA 92075 San Diego, CA  92130
(858) 350-0111 (858) 792-5200

Show Closes at 2 PM Sunday!!!

This show is open to the public until 2 PM on Sunday. Please DO NOT tear-down before the official close of the show.  We advertise the show hours to the public, so we will have attendees in the building until 2 PM. Breaking down booths early creates an unsafe and unattractive environment for our show guests, so please be patient and only begin packing when the show officially closes at 2 PM.  Thank you in advance for your understanding and cooperation.

All product, material and equipment must be removed from the Activity Center no later than 6 PM on Sunday, March 8, 2020. NO EXCEPTIONS!

Free Additional Publicity (if you register by December 13th)

Vendors reserving their spaces by Friday, December 13th, will be included in multiple promotions.  All we need is your completed reservation form, at least a $200 * deposit, and a digital copy of your logo and/or business card to use in our show brochure by December 13th!

*any deposits can be made by invoice to avoid making a full payment, otherwise, all online payments must be made in full!

Best Booth Awards

We select the best wet and the best dry booth for an award based on creative presentation, unique offerings and guest interaction.  The winners will be announced on Saturday at 2 PM. We will present you with your award to display in your booth and feature a photo of your booth on our website. 

About advertising in our Koi Show Brochure is found on the advertising page.

About our awards presentation at the Banquet is found on the booth & Accessories page.

Awards Banquet Drawing

The Awards Banquet will be held on Saturday evening at the Activity Center. At the banquet we will have a “Pond Stuff Drawing.” This is a great way to gain exposure for your company and product line.  Drawing items will be on display at our show. Please remember to attach a business card to each item so we can give you credit for your donation. Some donations are held back to make available at our monthly meetings club meeting. Your business card serves as a reminder throughout the year of your support for KCSD. Thank you!

If you mail product donations to the club it needs to be delivered prior to February 25, and sent to Greg Ruth, 14036 High Sierra Rd., Poway, CA  92064. Please contact Greg if you have questions at 858-395-7882 or email him at vendor@koicsd.org. Donations received prior to February 10, 2020 will be publicized by the club in our newsletter. 

A Passport to Success is found on the Passport page.





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Please bear with us as we update our website.                                     Jerry

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